Everything it takes to run 3-way matching without the manual work.
Nine pieces, working together, with a person always in the loop before anything posts.
Absolute separation of emails, supplier databases, purchase orders, and QuickBooks accounts across every business you run.
Continuous monitoring of each business inbox to detect, download, and store attachments like invoices, delivery notes, and statements.
Automated reading of supplier names, invoice numbers, SKUs, quantities, unit costs, VAT rates, and net/gross totals.
Systematically cross-references the purchase order, supplier invoice, and delivery note (plus commercial invoice where applicable) to validate quantities, pricing, and taxes.
Automatic flagging of over-deliveries, price mismatches, or missing POs. The AI drafts a correction email to the supplier — it never sends it for you.
One interface presenting every document, the AI's validation results, and the match status, so you can Approve, Reject, or Hold each transaction.
Once approved, the system posts the transaction to the correct QuickBooks company and attaches every supporting PDF to the ledger entry.
Automated end-of-month comparison of received supplier statements against the QuickBooks ledger to flag missing invoices or duplicate postings.
Timestamped logging of every document received, every AI check performed, every human decision, and every QuickBooks posting.