Stop matching invoices by hand across every entity you run.
AI reads every supplier email, extracts the data, and runs the 3-way match against your purchase orders and delivery notes. A person still clicks Approve before anything reaches QuickBooks.
Multi-entity organizations process accounts payable by hand — reading supplier invoices, checking figures, and manually entering data into QuickBooks. Manual 3-way matching of Purchase Orders, Invoices, and Delivery Notes is prone to calculation errors, duplicate payments, and VAT discrepancies. For holding companies managing multiple subsidiaries, the real risk is cross-contamination: documents, suppliers, or accounting records from one legal entity accidentally mixing with another.
Four engines, one approval step
Reads purchase orders from the outgoing PO mailbox, extracts header and lines with AI, and saves them for the right company.
Reads invoices, delivery notes and statements from the inbound supplier mailbox, extracts data with AI, and stores files and records.
Triggers on each new invoice, fetches the PO and delivery note for the company and PO number, runs the AI auditor and sets the status.
Receives the reviewer decision and posts to QuickBooks, sends the supplier email or parks the invoice, then logs it.
Business segregation — zero cross-contamination between entities
Reduction in manual data entry time per invoice
Duplicate payments and VAT errors caught in QuickBooks
Nothing happens without a human
The system will never post a transaction to QuickBooks without a human clicking Approve.
The AI drafts correction emails, but no email is ever sent to a supplier automatically.
The system will never rely solely on AI to guess business identity. If uncertain, it stops and asks.
Strict segregation of emails, suppliers, purchase orders, and QuickBooks accounts across every subsidiary.
Finance clerks and managers spending excessive hours manually reconciling POs against delivery notes and supplier statements.
High volumes of supplier invoices and fast-moving inventory across multiple storefronts.